FUNCTIONAL MODULES
Sugar Mill Cane Management System is an ERP solution for sugar mills and covers all the major processes of sugar mills ranging from financial accounting and budgetary control to payroll and purchasing planning and process management. The following modules comprise the Sugar Mill Cane Management System ERP system:
ADMINISTRATION AND CONTROL MODULE
The major features in the module are:
- Motivators information
- Growers information
- Contractors information
- Purchase Centre information
- Circle Officer's profiles
- Villages, Circles and Zones information
- Banks information
- Seasons
- Farms (Own Production)
CANE PLANNING MODULE
The scope of Sugar Mill Cane Management System starts from capturing detailed survey information to serve as the basis for cane procurement planning. In the crushing season, Sugar Mill Cane Management System uses this data to schedule the issuance of daily permits/indents to growers thereby guaranteeing regular and regulated supply, and optimising plant utilization and yield.
- Complete sugar cane field structure e.g. Zone, Circle, Sector, Village, Grower, Circle Officer, Motivator, Purchasing Centers, Check Posts and Bank Branches
- Individual grower survey information on crop variety and acreage level
- Computerized printing of Grower's Passbooks with survey information
- Planning reports covering all aspects of data ranging from Zone to individual Grower level with additional analysis of quality, non quality and sowing seasons of crops
CANE PROCUREMENT MODULE
The Cane Procurement module aims at making available the required materials of the right quality, in the right quantity, at the right time and at the right price for the smooth functioning of the organization. Purchasing activities in Sugar Mill Cane Management System start with the invitation for quotations and continue with purchase order placement to the supplier after supplier bid evaluation on various parameters such as price and order scheduling. The coverage of order tracking of Sugar Mill Cane Management System facilitates the task of the purchase department through the production of various reports and statistics.
CANE YARD MANAGEMENT MODULE
Fully automated cane yard process with bar code facility to ensure the complete traceability, continuity, consistency and accuracy in the system; this not only provides reliability and security to the management but also increases the credibility of the mill for growers. Cane recovery and trash sampling through process lab for each and every vehicle provides detailed analysis for day to day recovery analysis.
Computerized Work Orders of Purchasing Centers and Growers
Capturing relevant data at the first Token Post (initial entry point to the cane yard) from Motivator Slips and Permits Weigh Card Printing with Bar-Code for individual vehicle for complete Yard process
Bar-Code based Cane Recovery Lab Process for individual vehicles which ensures secrecy and determines grower incentives on Recovery basis
Fully computerized Gross and Tare Bridge with bar-code to minimize data entry mistakes and live LED display of the weight load for transparency of measurement to growers.
CANE ACCOUNTING MODULE
The process of Cane Accounting covers secure Cane Procurement Receipt processing, payment and bank scroll processing and bank batch tagging for bank reconciliation as well as many procedures for special and adjusted payments against loans.
- Payment generation and validation process with cross checking reports
- Process to stop CPR Payment for individual growers or CPR
- High Speed Bank Scroll printing for disbursement of payments through banks
- Special Payment Process for special growers or cases
GENERAL LEDGER MODULE
Sugar Mill Cane Management System ERP Finance streamlines the financial systems and operations of the company. The Chart of groups and accounts is defined, and all vouchers related to journal entries, sales, purchase, receipt and payment are recorded. Using this module the company can generate its Balance Sheet, General Ledger, Trial Balance, Profit & Loss Statement and Daybooks, as well as many other management information and transactional reports. The General Ledger module is integrated with Sales, Purchase and Inventory.
INVENTORY MODULE
The Inventory Module covers all stock related functions of the organization. Stock management and valuation activities, which form the backbone of this function, take time and resources. The Inventory Module handles issues, dispatches, receipts and quality control. The stock of each item is maintained and various MIS reports are provided for tracking stock movement.
- Tracking of item quantity on various parameters viz., on-hand, available, reserved, ordered, to order, rejected, rework able, defective Stock Valuation - LIFO/FIFO/weighted average Material Requisition from different requirement areas
- Receiving material against material requirement, gate pass and production requisition Landed Rate of Items
- All registers of stock ledger for any period from various perspectives
SALES & MARKETING MODULE
Sales is a key function for any organization. The Sales & Marketing Module in Sugar Mill Cane Management System handles all the sales activities in the organization. Sugar Mills can:
- Maintain their customer and product databases
- Perform agent wise order tracking with schedule wise confirmation
- Generate invoiced export documents
- Obtain detailed client base including bank details, contact details and credit limit
- Define brokers and multiple dispatch location for customers/dealers
- Give Product Definition - user defined product code
- Categorize products for classification of products
- Provide information on delivery Order and its history
- Authorize orders and collection
- Perform closing/cancellation of orders
- Give status of Open Delivery Orders and Order status (consolidated and detailed) for open, back, closed and cancelled orders
PAYROLL MODULE
Employees are the most important assets of an organization. The Payroll Module facilitates all Payroll related activities. A detailed employee database is maintained along with details of salary, attendance and leave record of each employee. The module works to address personnel enquiries regarding their status in these areas.
FIXED ASSET MODULE
In Sugar Mill Cane Management System, depreciation can be calculated using either the Straight Line Method or the Written Down Value method. Critical reports are generated through the system, providing a record of the depreciation for different groups of assets.
USER INTERFACES AND SECURITY
Sugar Mill Cane Management System has an easy to use graphical user interface with configurable user and operation level security system. The System maintains the history of every season's activity, to facilitate across year analysis. Each module is fully equipped with wide ranging MIS reports and a live dash board that helps the mill management to keep an eye on the whole cane management process. |
